• Do not share your class session links on social media or other public sites.
• Familiarize yourself with Zoom Meeting scheduling options. See Scheduling Meetings.

You will need to make informed decisions about implementing these based on the size of your class. Some of these recommendations may be cumbersome for large classes. There can be trade-offs related to each of these settings. When you schedule your class meeting, consider the following options:

1. Start the meeting with the host’s video on.
2. Start the meeting with the participants’ video off.
3. Mute participants upon entry.
4. Require a password to join the class session.
5. Disable private chat.
   • Zoom has in-meeting chat for everyone or participants can message each other privately. Restrict participants’ ability to chat amongst one another while your event is going on and cut back on distractions. This is really to prevent anyone from getting unwanted messages during the meeting.
6. Disable join before host.
7. Disable screen sharing for participants.
   • You do not want random people in your public event taking control of the screen and sharing unwanted content with the group. You can restrict this — before the meeting and during the meeting in the host control bar — so that you’re the only one who can screen-share.
8. Consider locking your meeting after it starts.
   • When you lock a Zoom Meeting that’s already started, no new participants can join, even if they have the meeting ID and password (if you have required one). In the meeting, select the  Participants icon on the toolbar. In the Participants pop-up, select the button that says Lock Meeting.
   • Keep in mind that if you lock the meeting, those inadvertently bumped out will not be able to rejoin.
9. Turn off file transfer in chat.
   • In-meeting file transfer allows people to share files through the in-meeting chat. Toggle this off to keep the chat from getting bombarded with unsolicited pics, GIFs, memes, and other content.
10. Consider using the waiting room feature.
    • Meeting hosts can customize Waiting Room settings for additional control, and you can even personalize the message people see when they hit the Waiting Room so they know they’re in the right spot. This message is the perfect place to post rules or guidelines for your meeting.
11. Remove unwanted or disruptive participants.
    • From that Participants menu, navigate over a participant’s name, and several options will appear, including Remove. Select that to kick someone out of the meeting.

There are several options for storing and streaming MP4s, and some are listed below with links to more information about each option.

• LiveOnline@UT (Zoom) Cloud Recording – All Licensed (Pro) level account holders may choose to record to the Zoom Cloud from within the Zoom online classroom or meeting. After the session has ended, the recording will render to the cloud. Zoom will notify the instructor (leader) of the session via email when the recording is available for playback and the email includes a shareable link for viewers. For more information about this option, please visit our Zoom Cloud Recording page. Please keep in mind that Zoom Cloud is not a permanent storage location. For long-term storage options, please consider another storage option.
• Panopto – The Panopto service includes Canvas and Zoom integration, such as cloud recording storage and sharing capabilities, as well as editing options. Explore the features of this option by visiting the Panopto page.
• Canvas Studio – Canvas Studio is available to students and faculty via Online@UT (Canvas). In Canvas Studio, users may upload media files and then share the files through a Canvas course. Instructors may also incorporate real time comments from students, add captioning, and review analytics on media files. Visit our Canvas Studio page for more information.
• YouTube – All UT faculty, staff, and students may engage a YouTube channel through Google Apps for Education. With this option, instructors may upload the MP4 to YouTube and also incorporate captioning of the audio with the MP4. After the MP4 is uploaded, instructors may paste a link to the MP4 into the Canvas site.
• Additional Cloud Options – These options include Google Drive and Microsoft Office OneDrive for Business. In this scenario, the meeting leader may login to their Google Drive account, for example, and then upload the MP4. Next, generate a shareable link to the MP4 and then post that link into a Canvas site.
• Send the MP4 – UT offers faculty, staff, and students a secure, large-file courier option called Vault. With Vault, meeting leaders may upload a MP4 and then send a notification email to recipients that a file is available for download. Recipients select a link and log in to Vault to download the MP4.

If you have any questions about storing and streaming MP4s, please feel free to contact us as we are happy to help.

• Inform your students (multiple times if possible) that you will be recording your class for their later review.

• Put an announcement in your Canvas course and verbally make an announcement in class.

• Take steps to ensure recordings are only available to current class participants via Canvas.

• Consider recording only your lecture material and not class discussions or activities.

• Recordings from your face-to-face classroom should be posted to Panopto and the link shared in your Canvas course site.

• OIT currently has Panopto settings in place that support UT security guidelines.
  Please be aware that any content that UT faculty and staff create or post to Panopto should also follow FERPA guidelines related to release of such content to unauthorized individuals. Protecting data and confidential information contained in any videos posted is the responsibility of each content creator to ensure information is not improperly shared. Instructors and students alike should take care not to share FERPA-protected information in video recordings to unauthorized individuals. If you need a refresher on the handling of FERPA-protected information, please refer to the FERPA and Student Privacy page as well as the FERPA training provided on the K@TE platform.

• Add a statement in your syllabus.

Example syllabus statement:
To allow for greater flexibility and provide additional opportunities to engage with course lectures, many of our class meetings will be recorded and posted to this course’s Canvas site for you to review at your convenience. Please be aware that you will not be on camera, but your voice might be recorded when participating in class, including asking questions. In accordance with the university’s privacy practices, recordings will only be made available to class participants. You are encouraged to not share FERPA protected information in class recordings.
(NOTE: Feel free to add any specific department of college information that needs to be shared.)