The COVID-19 pandemic changed the way we gather, and expectations for hosting and attending events continues to evolve. While large in-person events and gatherings are now possible, the new hybrid work environment and expanded online class offerings may have you wonder about best methods for conducting in-person, hybrid, or fully-online meetings and events. Are you curious about available options for hosting an important guest speaker or annual conference? Don’t turn those important events into run-of-the-mill online meetings, let OIT help!
Since 2020, the OIT Webcasting team has adapted and perfected the secure delivery of webinars to audiences, large and small, for public and private conferences, events, and speakers.
What we offer is far sharper than a simple webcam. OIT uses the latest professional video cameras to capture events and provide active camera feeds crewed by staff members.
What we offer is much clearer than a built-in microphone. OIT uses all the latest wired and wireless professional microphones to ensure clear audio transmission.
We step in to take care of the technical aspects of your virtual event so you can focus on what’s important.
OIT Webcasting is continually evolving as we learn what best serves our campus community. Each event, conference, or speaker is unique… be it in subject or delivery. We learn to adapt and accommodate before and after each event to produce the live stream you want to convey to your attendees. How else can we best serve you?
OIT Webcasting staff adhere to strict COVID-19 guidelines put forth by the university and strive to deliver top-quality webcasts for every client.
A department needed help with a Dean search. The audience was a small group that watched in-person from a classroom while a large group of attendees watched online at the same time. Zoom was quickly taken out of the equation since attendees didn’t need to interact with one another; however, at the last minute, a speaker could not attend in person. As a result, Zoom was re-incorporated as a stream in the Panopto platform. The speaker joined via Zoom into the room, and that same feed was put into Panopto where other virtual attendees could watch. This allowed all those in attendance, remotely or physically, to have the same experience. At the end of each day, OIT Webcasting gave analytics to the event manager to see who participated online.
A department had a high-profile event with remote presenters and sign-language interpreters presenting to a large in-person and virtual audience. Since it was such a large event, Zoom could not accommodate the audience size so we used Panopto for delivery. Additionally, the event was not open to the public so further restrictions were put in place on who could attend. We were able to feed the presentation into an auditorium for a small group of in-person attendees and delivered it virtually on the web for the remaining audience members.
A department wanted to host a 3-day virtual boot camp program where they could use Zoom to interact with attendees. Additionally, they wanted a professional product they could share later. The boot camp hosts delivered their presentations from a classroom on campus while attendees met virtually. To accommodate this, OIT Webcasting captured the live instructors using professional equipment and delivered that video along with slides to the virtual attendees. The result was a high-quality presentation with live presenters and slides.
A client had an important forum, but wanted the event to be secure while also being able to control access to questions and the speakers. OIT Webcasting facilitated the Zoom call so presenters could rotate through during their speaking time while the hosts remained present for the entire call to facilitate questions and the flow of the event. OIT Webcasting then took that Zoom feed with the presenters and the hosts and fed it through Panopto to the virtual audience where they could only view the presentation and not interact with the hosts or speakers.
Through each event, forum, and conference, OIT Webcasting has grown and continues to adapt to this historic time in campus history. The service continues to innovate new ways to help you reach all of your virtual presentation needs and goals. OIT Webcasting is here to help facilitate your next virtual event.
Reach out to the OIT HelpDesk at 865-974-9900 and request an event consultation with OIT Webcasting.