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Teaching Tools

Digital Media Services

OIT’s Digital Media Services (DMS) provides support for instruction through the digitization and conversion of course materials into usable media formats. Videos are hosted for a limited time on secure, OIT-supported hosting solutions. 

Digitizing and Media Hosting Services include: 

  • Access to OIT-hosted content, currently powered by Panopto.
  • Audio digitization
  • Video hosting
    • DVDs and BluRays
    • NOTE: we no longer digitize VHS tapes
  • Consultation on video production
  • Text scanning
  • Image scanning (2D artwork, photographs, and 35mm slides)

How long does it take?

Our standard turnaround time for video hosting is three to five working days depending on the size and scope of your project. However, we will accommodate quick turnaround requests when possible. Let us know your deadline. If there’s a way, we’ll meet it. Please note: text, image, artwork, and slide scanning can take several days to weeks to complete.

How much do these services cost?

Faculty and instructors can request instructional support materials digitized at no additional cost. These materials must be used in courses in which UT students are enrolled and are receiving credit toward a degree. Faculty must provide the course name and number.

Digitizing requests for research, promotion, or other non-curricular uses by faculty, staff, or departments may require a fee-for-service based on the parameters of the request.

How do I access the content?

When your materials are ready, you will receive a URL to your streaming audio and video. This link can be added to your Online@UT(Canvas) course site to limit access to just the student enrolled in your course or embedded into a web page to share your content publicly depending on the need.

How do I request services?

Fill out an online request. Media digitizing request form.
Do you need advice on how to capture, host or manage video content? Request a consultation or training

When are you open?

Consultations about digitizing, managing and hosting media need to first be requested by contacting us through the OIT HelpDesk. 

Can my materials be saved to a thumb drive or other portable storage?

OIT media requests follows copyright laws. Digitized material can only be saved to personal storage devices if you hold the copyright to the material.

What if I don’t hold the copyright on the materials I want to have digitized?

If your request exceeds fair use, you will need to request permission to use the material from the rightsholder. For more information about copyright and fair use, see our Copyright page.