OIT’s Digital Media Services (DMS) provides support for instruction through the production of high-quality videos and the digitization and conversion of course materials into usable media formats. Digitized videos are hosted for a limited time on secure, OIT-supported hosting solutions. 

Video Production Services include:

• Production of high quality videos for departments, colleges, or at the university level:
  • Non-credit courses, certificates, or training initiatives
    • Face-to-face or online
  • For-credit courses
    • Face-to-face only
  • Hosting of videos produced by OIT on Panopto or the provision of an MP4 file for you to share elsewhere (YouTube, Facebook, etc.).
  • Timing can take several weeks to months to produce. Reach out to the OIT HelpDesk to begin the request process.

Digitizing and Media Hosting Services include: 

• Access to OIT-hosted content, currently powered by Panopto.
• Audio digitization
• Video hosting
  • DVDs and BluRays
  • NOTE: we no longer digitize VHS tapes
• Text scanning
• Image scanning (2D artwork and photographic prints)
  • NOTE: we no longer digitize 35mm slides or other analog film as of June 8, 2022. Recommendations for local vendors available upon request.

How long does it take?

Our standard turnaround time for video production is weeks to months depending on your needs and the scope of the project. Our standard turnaround time for video hosting is three to five working days depending on the size and scope of your project. Please note: text, image, and artwork scanning can take several days to weeks to complete.

How much do these services cost?

Departments, faculty, and instructors can request video production support at no additional cost. Videos must be used in support of face-to-face or online non-credit courses, certificates, or training initiatives or face-to-face for credit courses.

Faculty and instructors can request instructional support materials digitized at no additional cost. These materials must be used in courses in which UT students are enrolled and are receiving credit toward a degree. Faculty must provide the course name and number.

Video production and digitizing requests for research, promotion, or other non-curricular uses by faculty, staff, or departments may require a fee-for-service based on the parameters of the request.

How do I access the content?

When your materials are ready, you will receive a URL to your streaming audio and video. This link can be added to your Online@UT(Canvas) course site to limit access to just the student enrolled in your course or embedded into a web page to share your content publicly depending on the need.

How do I request services?

Fill out an online request. Media digitizing request form. For digitization requests, you may request multiple films/books in the same request form for the same class(es). You do not have to submit individual requests for reach film.

Do you need advice on how to capture, host or manage video content? Request a consultation or training. 

When are you open?

Consultations about video production, digitizing, managing and hosting media need to first be requested by contacting us through the OIT HelpDesk. 

Can my materials be saved to a thumb drive or other portable storage?

OIT media requests follows copyright laws. Digitized material can only be saved to personal storage devices if you hold the copyright to the material.

What if I don’t hold the copyright on the materials I want to have digitized?

If your request exceeds fair use, you will need to request permission to use the material from the rightsholder. For more information about copyright and fair use, see our Copyright page.