During a recent audit of Digital Media Services (DMS) processes, the Office of Innovative Technologies (OIT) and UT Libraries determined the need to update our video digitization procedures. Please read carefully and consider how these changes will affect the planning of your course.
Submit your requests for digitized videos in early November to give our teams time to research each title. All previously digitized full-length videos are subject to review based on the new process.
Please understand that the changes outlined below are significant, and they will require OIT and UT Libraries additional time to review each request. The online request form has been updated to reflect the new procedures; you will need your list of titles with the library call number available at the time of submission.
OIT and UT Libraries encourage you to select clips that will supplement your instructions instead of requesting full videos be available for the class. Movie clips should not exceed five minutes per movie.
Full videos will only be available after careful consideration. The Office of Innovative Technologies and UT Libraries will review each request to determine if the following criteria are met:
If the answer to either of these questions is yes, then DMS will not digitize the selection.
If the video is not available for streaming, the Library owns a copy of the media, and it’s capable of being digitized, then DMS will continue to provide access to the full movie.
We strongly recommend limiting the length of time a full movie is available to your class, such as a day, week, or two weeks. Restricting access to the videos provides a stronger argument for fair use. If your class needs unrestricted access for the semester, we will ask you to provide some information about how you use videos to supplement your instruction.