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Teaching Tools

Resources for Instructors and Meeting Leaders

Welcome Instructors and Meeting Leaders! Are you teaching an online, blended, or flipped classroom? Are you leading an online group meeting? The information on this page will assist you in moving forward with the LiveOnline@UT (Zoom) application.

If you have any questions, please contact our team at 865-974-9900 or online via the OIT HelpDesk contact form.

Getting Started Tips for Instructors and Meeting Leaders:

General Information:

  • A LiveOnline@UT (Zoom) account is necessary to lead or schedule a meeting in our license environment.
  • Students do not need an active LiveOnline@UT (Zoom) account to join a meeting. In order to join a meeting, students will need one of the following items:
    • The link to the meeting, or,
    • The meeting ID
  • Do you need a Zoom Pro account or an expanded Zoom license for your meeting? If you’re unsure, please visit our Getting Started page for more information on the available licenses.

Quick Guides

The Quick Start Guides listed below describe the LiveOnline@UT (Zoom) online meeting environment from the meeting leader’s point of view.

New LiveOnline@UT (Zoom) Desktop Application – January 2019 Update

LiveOnline@UT (Zoom) Leader Guide (PDF)

LiveOnline@UT (Zoom) Schedule a Meeting with the Desktop Application (PDF)

Tools and Features

The guides below will help instructors and meeting leaders with managing a meeting, including navigating the meeting environment, engaging meeting tools, and creating and deploying Breakout Rooms.

LiveOnline@UT (Zoom) Guide to Managing a Meeting (PDF)

LiveOnline@UT (Zoom) Guide to Share Screen and Annotation Tools (PDF)

LiveOnline@UT (Zoom) Guide to Breakout Rooms (PDF)

Quick Guide to Managing Recordings

LiveOnline@UT (Zoom) online classroom recordings are in MP4 format and the MP4 will save to the local device. To share the MP4 with students, select a file storage and streaming option that best fits your needs.

It is not recommended that you upload large files directly to your Online@UT (Canvas) course site. There are several reasons for this, the most important of which is this: even once you successfully upload your large file into the course site, there’s no guarantee that your students will be able to download and view it via their Internet connections

There are several options for storing and streaming MP4s, and some are listed below with links to more information about each option.

  • Studio on Canvas – Studio is available to students and faculty via Online@UT (Canvas). With Studio, users may upload media files and then share the files through a Canvas course. Instructors may also incorporate real time comments from students, add captioning, and review analytics on media files. For more information on Studio, please visit our information page.
  • YouTube – All UT faculty, staff, and students may engage a YouTube channel through Google Apps for Education. With this option, instructors may upload the MP4 to YouTube and also incorporate captioning of the audio with the MP4. After the MP4 is uploaded, instructors may paste a link to the MP4 into the Canvas site.
  • Cloud Options – These options include Google Drive and Microsoft Office OneDrive for Business. In this scenario, the meeting leader may login to their Google Drive account, for example, and then upload the MP4. Next, generate a shareable link to the MP4 and then post that link into a Canvas site.
  • Send the MP4 – UT offers faculty, staff, and students a secure, large-file courier option called Vault. With Vault, meeting leaders may upload a MP4 and then send a notification email to recipients that a file is available for download. Recipients click a link and log in to Vault to download the MP4.

If you have any questions about storing and streaming MP4s, please feel free to contact us and we are happy to help.

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