Skip to content Skip to main navigation Report an accessibility issue
Teaching Tools

Digitizing Videos for Course Materials

OIT’s Digital Media Services (DMS) provides support for instruction through the digitization and conversion of course materials into usable media formats. Digitized videos are hosted for a limited time on secure, OIT-supported hosting solutions. 

Faculty and instructors can request instructional support materials digitized at no additional cost. These materials must be used in courses in which UT students are enrolled and are receiving credit toward a degree.

Submit your video digitization request online

How to submit a request

Collect the following information for your request.

  • General information about the course
    • Course name and number
    • Number of sections
    • Number of students registered for the class
    • Type of instruction (in-person, hybrid, online synchronous, or fully online asynchronous)
    • Duration of request (current semester or future semesters)
  • Videos and Library Call Numbers
  • If requesting a clip, include start and end times. If you need more than five clips, complete this spreadsheet to attach to your request.
  • Decide if this video be shown in class by the instructor only or available to class participants.

Submit your request online for full-length movies and clips.  

Video Clips vs Entire Movies

Consider Clips instead of entire films.

When appropriate, faculty are encouraged to select clips to supplement your instruction instead of requesting full videos be available for the class. Movie clips should not exceed five minutes per movie.  

When full movies are required

The Office of Innovative Technologies and UT Libraries will review each request. For some courses, such as Cinema Studies, full movies are required as part of the curriculum. In these cases, multiple criteria must be met before the film will be digitized by DMS.

  1. If the video is available in the UT Libraries streaming archives, or when it can be added to the archives, then the students will access the film through the UT Libraries online streaming service.
  2. If the video is available through modern streaming solutions such as Netflix, Max, and Amazon Prime, the students must subscribe to the paid streaming service to view the film. UT Libraries will carefully consider each request and communicate with the instructor. Instructors may want to consider an alternate selection when presented with this option.
  3. If the video is not available via the UT Libraries streaming archives or other streaming solutions, the Library owns a copy of the media, and it’s capable of being digitized, then DMS will provide access to the full movie.