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Email, Calendars, & Instant Messaging
UT Email for Students (Volmail)
Starting in November 2023, all new students are assigned Outlook accounts for email. Regardless of which service you use for email, you will have access to Microsoft 365 for Education and Google for Education.
Your UT e-mail account is an official means of communication that includes, but is not limited to, information and notices about financial obligations, student conduct, course schedules, canceled courses, financial aid, emails from the Chancellor, Provost, your professors, Online@UT (Canvas) communication, and OIT account and service information.
Students are responsible for activating, maintaining, and checking their university-supplied account for all official university communication sent to that account.
OIT advises using your UT email account exclusively for university-related matters.
Read the announcement about this change.
Outlook |
Gmail* |
| 100 GB email quota | 50 GB quota (shared with Drive and other Google apps) |
| Exchange-based email, calendar, and contacts | Google-based email, calendar, and contacts |
| Better integration with Outlook | Calendar sharing within Google |
| Calendar sharing within Outlook | *Legacy email for students |
Log in to UT Email
Access & Managing UT Email
Access your email for the first time
See how to set up Volmail for the first time.
Go to first-time setup instructions
Setup and Configuration Instructions for Your Client or Mobile Device
Configure email on your computer or mobile device.
Go to setup and configuration instructions
Switch from Gmail to Outlook
If you are currently using Gmail, you can switch to Outlook for a more cohesive experience.
Change your email from Gmail to Outlook
Manage Your Email Account
Would you like to set up mail forwarding, change your Display Name, or create an autoreply?
Go to the Email Account Management page
Email Retention Policy
The retention policy for permanently deleted items is 14 days. Microsoft 365/Volmail accounts are not backed up by Microsoft, and OIT cannot restore files from backup should they be inadvertently deleted.
Access to Volmail after you have left UT
Alumni will have one year after leaving the university to sign up for the alumni email service. OIT will send you information about your next steps once you leave the university, so be sure to keep an eye on your UT Email after you leave.