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Software/Hardware Procurement, Distribution, and Licensing

Reimbursement Instructions

Final Reimbursement Paperwork:

  • Make a copy of all order documentation, including the paid invoice with IRIS doc number.
  • Complete the CUP Cover Letter and print a copy of it. This specific cover letter must be used for each cost center/department. It will list the name of the  department, purchasing agent, and contain a list of each faculty or staff member that received a computer upgrade.
  • Place the completed cover letter on top of the orders for each
  • Scan and send via email to Cindy Ogle @ This order documentation MUST be received no later than the published reimbursement paperwork deadline. OIT is not responsible for lost or delayed deliveries. If you have questions about the required documentation, please contact Cindy Ogle at (865) 974-2198 or at

Reimbursement Amounts

Maximum reimbursement amounts have been established for standard desktops and notebooks. Each faculty or staff member approved for a computer upgrade may purchase any computer under university contract, but the department will only be reimbursed for the cost of the computer up to the maximum reimbursement amounts listed below.

Machine Reimbursement
Dell 5040 Minitower $1,149.43
Dell 5040 Small Form Factor $1,092.28
Dell OptiPlex 7440 All In One $1,162.54
Dell Latitude E5570 Standard Laptop $1,403.55
Dell Latitude E7470 Lightweight Laptop $1,477.50
PCS – Lenovo M900 Minitower $1,069.00
PCS – Lenovo M900 Small Form Factor $1,033.00
PCS – Lenovo M900Z All In One $1,138.00
PCS – Lenovo T560 Standard Laptop $1,460.00
PCS – Lenovo T460 Lightweight Laptop $1,526.00
Apple iMac 21.5-inch Apple $1,658.00
MacBook Pro 15-inch Apple $2,567.00
MacBook Air 13.3-inch      $1,689.00




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