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Software/Hardware Procurement, Distribution, and Licensing

Reimbursement Instructions

Final Reimbursement:

  • This year has a much more streamlined process for reimbursement.
  • Complete the FY18 CUP REIMBURSEMENT FORM.  The form will require the name of the department, purchasing agent, as well as each faculty or staff member that received a computer upgrade, the equipment purchased, serial number, reimbursement amount & the IRIS document number.
  • Send a copy of the completed form via email to Cindy Ogle at The completed reimbursement form MUST be received no later than the published reimbursement deadline. OIT is not responsible for lost or delayed forms. If you have questions about the required documentation, please contact Cindy Ogle at (865) 974-2198 or at

Reimbursement Amounts

Maximum reimbursement amounts have been established for standard desktops and notebooks. Each faculty or staff member approved for a computer upgrade may purchase any computer under university contract, but the department will only be reimbursed for the cost of the computer up to the maximum reimbursement amounts listed below.

Machine Reimbursement
Dell 5050 Small Form Factor Desktop $1,217.37
Dell 5050 Mini Tower Desktop $1,223.37
Dell 7450 All In One Desktop $1,185.00
Dell 5580 Standard Laptop $1,550.00
Dell 7480 Lightweight Laptop $1,589.00
PCS Lenovo M910S Small Form Factor Desktop $1,217.37
PCS Lenovo M910T Mini Tower Desktop $1,223.37
PCS Lenovo M910Z All In One Desktop $1,185.00
PCS Lenovo T570 Standard Laptop $1,550.00
PCS Lenovo T470S Advanced Laptop $1,589.00
VolTech Apple iMac 21.5-inch Desktop $1,698.00
VolTech Apple MacBook Air 13.3-inch Laptop $1,655.00
VolTech Apple MacBook Pro 15-inch Laptop $2,645.00



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