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Software/Hardware Procurement, Distribution, and Licensing

Reimbursement Instructions

Final Reimbursement:

  • This year has a much more streamlined process for reimbursement.
  • Complete the FY19 CUP REIMBURSEMENT FORM.  The form will require the name of the department, purchasing agent, as well as each faculty or staff member that received a computer upgrade, the equipment purchased, serial number, reimbursement amount & the IRIS document number.  The payment process in IRIS must be completed on all items in order to be reimbursed.
  • Send a copy of the completed form via email to Cindy Ogle at The completed reimbursement form MUST be received no later than the published reimbursement deadline. OIT is not responsible for lost or delayed forms. If you have questions about the required documentation, please contact Cindy Ogle at (865) 974-2198 or at

Reimbursement Amounts

Maximum reimbursement amounts have been established for standard desktops and notebooks. Each faculty or staff member approved for a computer upgrade may purchase any customized CUP configuration, but the department will only be reimbursed for the cost of the computer up to the maximum reimbursement amounts listed below.

Machine Reimbursement
Dell 5060 Small Form Factor Desktop $1,156.50
Dell 5060 Mini Tower Desktop $1,182.50
Dell 7460 All In One Desktop $1,145.00
Dell 5590 Standard Laptop $1,375.00
Dell 7490 Lightweight Laptop $1,550.00
Lenovo M720 Small Form Factor Desktop $1,156.50
Lenovo M720 Mini Tower Desktop $1,182.50
Lenovo M920Z All In One Desktop $1,145.00
Lenovo T580 Standard Laptop $1,375.00
Lenovo T480 Lightweight Laptop $1,550.00
Apple iMac 21.5″  Desktop $1,857.00
Apple MacBook Air Lightweight Laptop $1,959.00
Apple MacBook Pro 13″  Standard Laptop

Apple MacBook Pro 15″ Standard Laptop





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