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Software/Hardware Procurement, Distribution, and Licensing

Reimbursement Instructions



Final Reimbursement:

  • This year has a much more streamlined process for reimbursement.
  • Complete the FY21 CUP REIMBURSEMENT FORM.  The form will require the name of the department, purchasing agent, as well as each faculty or staff member that received a computer upgrade, the equipment purchased, serial number, reimbursement amount & the IRIS document number.  The payment process in IRIS must be completed on all items in order to be reimbursed.
  • Send a copy of the completed form via email to Mona Hernandez at mona@utk.edu. The completed reimbursement form MUST be received no later than June 30, 2021. OIT is not responsible for lost or delayed forms. If you have questions about the required documentation, please contact Mona Hernandez at (865) 974-2322 or at mona@utk.edu.

Reimbursement Amounts

Maximum reimbursement amounts have been established for standard desktops and notebooks. Each faculty or staff member approved for a computer upgrade may purchase any customized CUP configuration, however, the selection must meet or exceed the like standard CUP configuration, and the department will only be reimbursed for the cost of the computer up to the maximum reimbursement amounts listed below.

MachineReimbursement
Dell OptiPlex 7080 Tower w/24″Monitor$1057.34
Dell Latitude 5520$1114.14
Dell Latitude 7420$1230.23
Dell 7420 2-in-1 with Active Pen$1434.98
Dell Latitude 7210 2-in-1 w/Keyboard and Active Pen$1768.19
Apple iMac 24 inch $1609.00
Apple MacBook Pro Space Gray 13 inch w/touch bar$2109.00
Apple MacBook Pro Space Gray 16 inch w/touch bar$2517.00
Lenovo Desktop w/LED Monitor$1252.95
Lenovo ThinkPad L14 Intel Gen2$1291.00
Lenovo thinkPad L15 Gen2$1439.00
Lenovo ThinkPad L13 Yoga Gen2$1575.00

All Dell machines come with five (5) year warranties

All HTS-Lenovo machines come with five (5) year warranties

All Apple machines come with four (4) year warranties