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Software/Hardware Procurement, Distribution, and Licensing

Reimbursement Instructions

Final Reimbursement:

  • This year has a much more streamlined process for reimbursement.
  • Complete the FY24 CUP REIMBURSEMENT FORM.  The form will require the name of the department, purchasing agent, as well as each faculty or staff member that received a computer upgrade, the equipment purchased, serial number, reimbursement amount & the IRIS document number.  The payment process in IRIS must be completed on all items in order to be reimbursed.
  • Send a copy of the completed form via email to Mona Hernandez at The completed reimbursement form MUST be received no later than June 14, 2024. OIT is not responsible for lost or delayed forms. If you have questions about the required documentation, please contact Mona Hernandez at (865) 974-2322 or at

Reimbursement Amounts

Maximum reimbursement amounts have been established for standard desktops and notebooks. Each faculty or staff member approved for a computer upgrade may purchase any customized CUP configuration, however, the selection must meet or exceed the like standard CUP configuration, and the department will only be reimbursed for the cost of the computer up to the maximum reimbursement amounts listed below.

Dell Optiplex 7010 SFF with 24″ monitor, sound bar$1249.13
Dell Optiplex 7410 AIO $1371.92
Dell Latitude 5540 with dock$1470.94
Dell Latitude 7440 with dock $1566.39
Dell Latitude 7440 with active, pen, dock $1782.27
Apple MacBook Pro 14 inch$2168.00
Apple MacBook Pro 16 inch$2748.00

All Dell machines come with four (4) year warranties

All Apple machines come with four (4) year warranties