The Computer Upgrade Program (CUP) is a centrally funded program designed to upgrade the computer equipment for UTK faculty and staff once every four years. Funding for the program is on an annual basis and is dependent each year on available resources. Maximum reimbursement amounts are established for base desktops and notebooks for the Windows and Apple platforms. Approved faculty or staff members may choose to purchase one of these systems as configured or they can go to one of the university’s contract vendor websites and configure a customized version of one of these base CUP systems. However, the system must meet or exceed the “like” base CUP configuration. Reimbursement is limited to the cost of the recommended base configurations.
For faculty, you must be a full-time employee of UTK and tenured or tenure track. Faculty receiving startup funds are not eligible within the first four years of employment. Non-tenure track faculty are eligible if they teach one class both fall and spring semester. Departmental computers managed by the department for classroom and teaching use are also eligible if resources are available.
For staff, you must be a full-time employee of UTK and at least half of your funding must come from a centrally funded E01 account.
Base configurations for Windows and Apple desktops and notebooks have been established. These machines have been configured to meet the work requirements of a majority of faculty and staff. The costs of the base machines represent the maximum reimbursement amount you will receive for your upgrade. You can order whatever customization of these machines your Dean or Department Head will approve. However, the selection must meet or exceed the recommended CUP configuration and any expense above the fixed reimbursement amount must be paid by the departmental cost center account.
Your Dean, Department Head, or Director appoints a contact person and a purchasing agent for your area, and all requests must come through them. Select the machine of your choice and then contact your purchasing agent.
No, peripheral equipment is not eligible this year due to limited resources.
Contact your departmental business office about the purchase records for your computer. If your computer was $1,500 or more at the time of purchase, the information is available in IRIS. If you have a Dell computer you can look up the purchase date on their site using your Service Tag Number. Apple computers have a similar web page based on your hardware serial number. Lenovo warranty information is available on the Lenovo website.
Each year the program is structured based on available resources, with the goal to upgrade as many older machines as possible. After careful consideration, the Administration has decided to return to the 4 year eligibility program.
The deadline to purchase CUP machines is May 17, 2021.
Machine Reimbursement Upgrade Category Request
Dell OptiPlex 7080 Tower $1057.34 Desktop
Dell Latitude 5520 $1114.44 Laptop
Dell Latitude 7420 $1230.23 Laptop
Dell 7420 2-in-1 with Active Pen $1434.98 2-in-1
Dell Latitude 7210 2-in-1 $1768.19 2-in-1
Apple iMac 24 inch $1609.00 Desktop
Apple MacBook Pro 13 inch $2109.00 Laptop
Apple MacBook Pro 16 inch $2517.00 Laptop
Lenovo Desktop $1252.95 Desktop
Lenovo ThinkPad L14 Intel Gen2 $1291.00 Laptop
Lenovo ThinkPad L15 Gen2 $1439.00 Laptop
Lenovo ThinkPad L13 Yoga Gen2 $1575.00 Laptop
The deadline to submit your completed FY21 CUP Reimbursement Form is June 30, 2021.
We eliminated the required meeting a few years ago, focusing instead on web site documentation and emails to share and exchange information.
We no longer provide that information. Most departments maintain their own purchasing records and our list is usually redundant. If you have a specific question about the eligibility of a machine, please contact us.
March 5 Deadline for college coordinator to submit purchasing agent (PA) to OIT
March 26 Deadline to submit CUP request spreadsheet to Dean’s Office
April 19 Deadline to submit all CUP request spreadsheets to OIT
May 3-4 Approved CUP spreadsheets to be sent out; PA’s may begin purchasing when approved spreadsheets are received
May 10 Deadline to appeal to Budget and Finance
May 17 Last day to purchase approved CUP equipment
June 30 Last day to submit reimbursement forms to OIT
The Office of Information Technology administers the CUP program on behalf of the Budget and Finance Office. Contact Mona Hernandez (firstname.lastname@example.org or 865-974-2322) with any questions.