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Preparing for Life After UT

Congratulations Grads!  With graduation just around the corner, you may be wondering what you will have access to (and for how long) once you leave UT.

We have put together a list of the most popular IT services; access to these services is based on your official “Left UT” date.  You can check your status in the Online Directory.


One calendar year after your Left UT date, your NetID and all access granted by your NetID will be deleted, except for your Volmail account.

Volmail Email

You can keep your UT Microsoft 365 email, UT Gmail account, and email address indefinitely*. Additional information about your Alumni email account is available at

One year after you leave the University your,, and other email aliases will no longer deliver email. You will still be able to use and receive email at your address.

*You must log in to your account annually to keep it; if you do not log in to your account annually, your account will be deleted.

Microsoft 365 OneDrive and other online apps

You can retain access to Office 365 OneDrive and other Office 365 online apps for one calendar year after you leave the university. At the end of this year, you will lose access to the files stored in your UTK OneDrive and Microsoft will delete the files. OIT recommends backing up and transferring your files to another third-party service.

Google Drive and other online apps

Access to the G-Suite Apps, including Google Drive, will remain available after you leave the university*

*You must log in to your account annually to keep it; if you do not log in to your account annually, we will delete your account.

Microsoft Office

Once you have left the University, your Microsoft Office ProPlus subscription will end, and access to the desktop suite and web applications will be unavailable. After this time, you will need to enroll in other available consumer or commercial offers from Microsoft or other third-party retailers.


Information about the retention of the other popular OIT services, such as Canvas, MyUTK, Apps@UTK, the OIT Labs, and Web Surveys are available in OIT’s Knowledge Base.