Any university email that contains the following protected or sensitive information must be encrypted:

• Protected health information (i.e., patient record information)
• Personally identifiable information (i.e., Social Security Number)
• Credit card information
• Any information protected by governmental or institutional regulations

Using Microsoft to encrypt emails

You can send encrypted emails using Microsoft by adding the word encrypt in the subject of your emails to securely send messages from Microsoft 365.

Some of the benefits and functionality: 

• Incorporates a native inline experience for Microsoft 365 recipients.
• Allows you to see a banner at the top of all secure messages indicating that it is encrypted. 
• Allows you to securely send automated messages from systems and applications like Argos and Banner.
• Provides access for external recipients through Microsoft’s portal. Please note: For the recipient to reply securely to the message, the recipient must reply from the message on the web. Replying from the original message will send an unencrypted reply.

HELPFUL RESOURCES AND INFORMATION

Encrypt emails sent through Microsoft Outlook