If you have ever felt overwhelmed by the variety of storage options and locations to save your files, you are not alone. Microsoft has designed its products to allow you to access your files based on your personal workflow and preferences. The benefit of saving files to Teams, OneDrive, or SharePoint means you are saving your files in the cloud. You will have automatic backups as well as file versioning. So, if something happens to the file, you can go back to a known good version of the file easily. Saving files to the cloud also eliminates the outdated process of emailing a file back and forth and aggregating multiple versions; everyone can collaborate on the document at the same time and have the same experience.

Teams, OneDrive, SharePoint—What are they?

Teams is a unified collaboration and communication platform that creates a shared workspace by combining file sharing, virtual meetings, chats, MS365 tools, and voice calls.

OneDrive and SharePoint are cloud-based services where you can store, organize, share, and access files.

• The UT community has access to both personal and shared OneDrive storage spaces.
• If you want to set up a secure website to organize and share files, use SharePoint.

Where Can I Find My Files?

• Files in a Team — Access Teams files from all three platforms: Teams, OneDrive, or SharePoint.
• Files in Chats — These are saved to OneDrive; access Chat files through the specific Chat in Teams.

For additional information, check out this OIT Knowledge Base article, which includes a link to a LinkedIn Learning video and an article from Microsoft.