The University is transitioning to Microsoft as the primary platform for collaboration and productivity tools. While Google Drive, Docs, Sheets, Slides, and Forms will remain available, they will have reduced storage quotas. However, Gmail will no longer be available after the transition. Here’s what you need to know:

Key Changes

1. Email Transition:
   By the end of the Fall 2025 semester, all faculty and staff email services—including mail, calendar, and contacts—will be hosted on Microsoft Outlook. Gmail accounts will no longer be active.
2. Google Storage Quotas:
   Google storage space will be significantly reduced. Faculty, staff, and departments will still have access to Google Drive and Forms, but with limited storage capacity.
3. File Migration Support:
   OIT is here to help! For faculty and staff, OIT will assist in copying files from Google Drive and emails from Gmail to Microsoft 365 (OneDrive and Outlook).

Check out the Frequently Asked Questions (FAQs) for guidelines and recommendations. By adopting Microsoft as the primary platform, the University aims to streamline collaboration while maintaining limited access to essential Google tools. If you have questions or need assistance during this transition, OIT is ready to support you every step of the way!

Timeline and Scheduling

• June 2025: Access to Google Photos will be discontinued.
• June 2025: Begin staff email migrations from Gmail to Outlook
• September 2025: Begin faculty email migrations from Gmail to Outlook
• November 2025: All faculty and staff will use Outlook for University Email.

If your department wants assistance transitioning to OneDrive, please contact us online, and our project team will contact you to discuss the timeline. 

Email

When your account is moved from Gmail to Outlook, all emails sent to your UT email address will be delivered to Outlook only. On or after your migration day, OIT will copy messages and events saved in Gmail and Calendar to Outlook.  

On the day of the migration, you will need to:

• Sign in to your UT email at office.com and select Outlook.
• Configure Outlook on your computer and mobile device: Setup and Configuration Instructions

Please note that due to differences between the two systems and how messages are routed, you will see some duplicate emails in Outlook. Unfortunately, this is expected and will need to be cleaned up manually.

About your Outlook email

Drive

If requested, OIT will copy files from Google Drive and Shared Drives to Microsoft.

Instructions for Faculty, Staff, and Departmental NetIDs

• Before the migration, OIT recommends cleaning up your Google Drive by deleting files you no longer need.
• After the migration, you can access OneDrive and Teams online at office.com. You can also access OneDrive from Windows, Mac, iOS, and Android by following the instructions in the OIT Knowledge Base.