With the new school year underway, we want to remind you of a few simple security settings and practices you can employ to keep your meetings safe and secure. 

Apply Secure Settings

First, be proactive by applying one or more of these Zoom security options:

• Only allow authenticated users
• Require a passcode
• Enable the Waiting Room
• Lock your meeting after it begins

Check out our Zoom Security Recommendations article for detailed instructions.

Run the Current Version

Keep your Zoom client up-to-date by allowing automatic updates.

• In the Zoom desktop application, select the profile image at the top-right of the application window (this could be your initials or a profile picture that you have uploaded).
• Select the Settings link.
• On the General tab, add a check by the option to Automatically keep Zoom desktop client up to date.

In the event of an Intruder:

Remove the Intruder

If intruders disrupt your class session or meeting, you can quickly take action. You may use the Security icon to either Suspend Participant Activity or Remove Participant. You can also mouse over a participant’s name from the Participants menu, select More, and choose Remove to remove the intruder immediately.

Report the Incident

In the event of an unauthorized intrusion during a meeting, we ask that you report the incident by notifying the OIT HelpDesk and providing details related to the meeting. Meeting Hosts can also report users to Zoom’s Trust and Safety Team for additional investigation. Should the incident be considered abusive or criminal in nature, the Meeting Host must also report the incident to the UT Police Department for investigation.

Give Us a Call

We understand that your meeting size and context will factor into the methods you choose. Don’t hesitate to contact OIT if you want to discuss the best option for your class or meeting.