• Inform your students (multiple times if possible) that you will be recording your class for their later review.
• Add a statement in your syllabus*. (See example below)
• Place an announcement in your Canvas course and verbally announce it during class.
• Ensure recordings are only available to current class participants via Canvas.
• Consider recording only your lecture material and not class discussions or activities.
• Recordings from your face-to-face classroom should be hosted in Panopto and the link shared within your Canvas course site.
• OIT currently has Panopto settings in place that support UT security guidelines. Please be aware that any content that UT faculty and staff create or host in Panopto should also follow FERPA guidelines related to the release of such content to unauthorized individuals. Protecting data and confidential information contained in any videos posted is the responsibility of each content creator to ensure information is not improperly shared. Instructors and students alike should take care not to share FERPA-protected information in video recordings with unauthorized individuals. If you need a refresher on the proper handling of FERPA-protected information, please refer to the FERPA and Student Privacy page and the FERPA training provided on the K@TE platform.

*Example syllabus statement

To allow for greater flexibility and provide additional opportunities to engage with course lectures, many of our class meetings will be recorded and posted to this course’s Canvas site for you to review at your convenience. Please be aware that you will not be on camera, but your voice might be recorded when participating in class, including asking questions. In accordance with the university’s privacy practices, recordings will only be made available to class participants. You are encouraged not to share FERPA-protected information in class recordings.