Microsoft Teams is popular as a valuable platform for communication and collaboration. The Teams interface not only includes a one-to-one or one-to-many chat and video calling features and can serve as a collaborative hub and workspace for a department or team. Microsoft Teams also includes such features as Files, Calendar, and the Activity Thread to help facilitate teamwork. The list of features and available app integrations continues to grow, making MS Teams a valuable resource for teams who are working remotely or across campus.
Note for privacy: Participants will see your email address and your phone number, if that information is available within the University of Tennessee online directory.
Microsoft Teams can easily become part of your everyday communication and collaboration strategy with individuals or groups within the UTK system. Choose a topic to learn more:
Microsoft Teams is a flexible application providing you with three different “meeting” types to support whatever your work environment may call for – meetings, webinars, and live events.
Not sure which type is right for you? Please visit the OIT Knowledge Base article providing an overview of the different meeting types.
Getting started with Microsoft Teams is quick and easy. You are three simple steps away from a more organized and connected department or work environment!
For additional information on getting started in Teams, see the full OIT Knowledge Base article.
A Channel provides focused conversation and file sharing within a Team. Create Channels for different groups in your team based on projects or team functions. Learn how to create and use Channels.
Each Channel is built around a topic like “Projects” or “Newsletter Articles” where you can have conversations about those topics and share related files.
Once created, a typical Team comes prepopulated with a single General channel and others can be created to further focus the workload or the team. Each channel begins with a few standard tabs:
The Chat, available within Teams, is used when chatting with different members of your team or staff from anywhere within the University of Tennessee.
Pin a Chat: If you have Chats that you return to frequently, pin them to the top of your Chat list. This will prevent them from getting buried among the various Chats you might have with your co-workers. Learn how to pin a chat from our OIT Knowledge Base article.
Rename a Chat: Title each Chat to provide context for your various conversations—for example, “Video Team” (renaming is available for chats between three or more individuals). To rename a Chat, check out our OIT Knowledge Base article.
You can use Teams to communicate with one person or your whole office, create breakout rooms, create project teams, have video-based chats, and more.
You can add individuals who are external to the University to your Teams as guests. The guest can participate in both Teams and Channels, receive and respond to Channel Posts, access files within Channels, participate in communication, join video meetings, and collaborate on documents.
You can make announcements and send notifications within a Team, so all your co-workers see and are notified. They will receive a notification that a message is waiting for them. Additionally, an “@mention” can be added to notify individuals or groups of a message. Not only will the Teams app notify the individual with the notification, but the notification message will also appear within the individual’s Outlook email.
In this LinkedIn Learning Collection, you’ll find nine different Courses and Videos relating to the different features and capabilities available within Microsoft Teams. There are many more videos and courses within LinkedIn Learning about Teams. We encourage you to search in LinkedIn Learning and discover something new.
View the full Collection, or choose individual Courses and Videos below:
OIT recommends downloading the Teams desktop application from here: teams.microsoft.com/downloads.