In today’s interconnected world, managing data securely is not just a responsibility of the IT department; it’s a mission for every individual in an organization. Whether you’re at the helm of decision-making or ensuring day-to-day operations, your approach to handling data can make or break our collective cybersecurity efforts.

Why Is Secure Data Management Important?

Data Breaches Have Far-Reaching Consequences: Each piece of information we handle could be a potential gold mine for cybercriminals. From personal employee data to student information, a breach could lead to financial loss, legal repercussions, and damage to our reputation.

Compliance Isn’t Just Red Tape: Regulations like FERPA, PCI, and HIPAA aren’t just checkboxes on a compliance sheet—they’re frameworks designed to help protect sensitive information. Adhering to them helps prevent costly penalties and ensures we maintain trust with stakeholders.

Best Practices for All Users

1. Know What Constitutes Sensitive Data
   Understand what kinds of data need protection—personal details, financial records, confidential business information, etc.
2. Follow The Principle of Least Privilege
   Access should only be given on a ‘need-to-know’ basis—less access means less risk.
3. Use Strong Passwords and MFA
   A complex password coupled with multi-factor authentication adds layers to your defense mechanism.
4. Be Wary of Phishing Attempts
   Always verify email sources before clicking on links or downloading attachments.
5. Regularly Update Software
   Keep applications and operating systems up to date to patch security vulnerabilities.
6. Avoid Using Unsecured Networks for Work-Related Tasks
   Public Wi-Fi networks can be hotspots for attackers looking to intercept data. If public Wi-Fi is the only option (such as hotels), always use the Pulse Secure VPN prior to running any application or accessing university data.
7. Dispose of Data Properly
   When no longer needed, ensure that digital files are deleted securely, and physical documents are shredded.
8. Report Any Suspicious Activity Immediately
   If something seems off, contact the OIT Help Desk promptly—better safe than sorry!

By taking these steps into account in our daily work routine, each one of us becomes an active participant in safeguarding our organization’s most precious resource: its data. It’s not about doing extraordinary things but doing ordinary things extraordinarily well that fortifies our defenses against cyber threats!