Faculty, staff, and students have access to the full suite of Office 365 and Google Apps*. You can use either or both depending on your preference. Learn more about Office 365 and Google Apps from the OIT website.
*Gmail is only available to students
|File Sharing & Storage||OneDrive for Business (5 TB)||Google Drive (unlimited)|
|Office Productivity Apps||Online Word, Excel, PowerPoint||Docs, Sheets, and Slides|
|Contacts||Outlook Contacts and People||Contacts|
|Collaboration with a Group||Groups
|Google Drive for Teams|
|Chat||Skype for Business||Chat
A good rule to follow is to do your UT business on UT-approved resources, including Office 365 and/or Google Apps. Your personal cloud storage accounts are not the same as your UT enterprise accounts and do not carry the same security controls that these enterprise offerings carry. Your personal Dropbox, Box, Google Drive, etc. are not authorized for storing institutional data.
The university has contracts in place with both Google and Microsoft for the use of these services. UT’s contract with Microsoft allows you to store Family Educational Rights and Privacy Act (FERPA), personally identifiable information (PII) data, and protected health information (PHI). However, the contract with Google allows you to store both FERPA and PII data, but not PHI.
If you have questions about which option is best for you, contact the OIT HelpDesk online or call 865-974-9900.