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Have you heard? Google Apps and Office 365 are here

Office 365 and Google logos

Faculty, staff, and students have access to the full suite of Office 365 and Google Apps*. You can use either or both depending on your preference. Learn more about Office 365 and Google Apps from the OIT website.

*Gmail is only available to students

 

  Office 356 Google
File Sharing & Storage OneDrive for Business (1 TB) Google Drive (unlimited)
Office Productivity Apps Online Word, Excel, PowerPoint Docs, Sheets, and Slides
Scheduling Outlook Calendar Calendar
Contacts Outlook Contacts and People Contacts
Online videos Video YouTube
Collaboration with a Group Groups

Teams

Google Drive for Teams

 

Chat Skype for Business Chat

Hangouts

When should you use your UT Google Apps and Office 365

A good rule to follow is to do your UT business on UT-approved resources, including Office 365 and/or Google Apps. Your personal cloud storage accounts are not the same as your UT enterprise accounts and do not carry the same security controls that these enterprise offerings carry. Your personal Dropbox, Box, Google Drive, etc. are not authorized for storing institutional data.

The university has contracts in place with both Google and Microsoft for the use of these services. UT’s contract with Microsoft allows you to store Family Educational Rights and Privacy Act (FERPA), personally identifiable information (PII) data, and protected health information (PHI). However, the contract with Google allows you to store both FERPA and PII data, but not PHI.

If you have questions about which option is best for you, contact the OIT HelpDesk online or call 865-974-9900.

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