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File-Sharing and Collaboration in the Cloud

Storage units in the cloud with OneDrive and Google Drive logos

Accessing files that you need at a moment’s notice has become easier with the cloud storage options available to us at the University of Tennessee. UT has contracts in place with Google and Microsoft to provide you with the tools and storage you need.

Microsoft Office 365 OneDrive for Business

Office 365 OneDrive offers HIPAA and FERPA approved storage that allows access from any computer connected to the internet. The real power of OneDrive comes from the desktop client, which will enable you to sync not only your files to your computer but also files in Microsoft Teams, Groups, and SharePoint sites. This allows you to access any of these files while offline and next time you connect, your files will be synced back to the cloud. With OneDrive, you can access files from your mobile devices (phone and tablets) as well, so you will not worry if you have the correct file with you at a meeting. 

OneDrive also makes collaboration easy, sharing files with others, and you can work on documents simultaneously. You can share files within the University of Tennessee as well as with external users using only their email address. 

Learn more about OneDrive

Google Drive

Google Drive is FERPA approved storage and offers unlimited cloud storage with your UT G-Suite account. The Google Drive Stream desktop application is easy to use and provides a seamless connection to your files. Additionally, Google Drive is accessible on all your devices, so you can access your data no matter where you are. With Google Drive, you can share and collaborate within the University of Tennessee and with external users. 

With both of these cloud solutions, Google Drive and OneDrive, you can free up space on your local computer. Your documents are backed up automatically and remain available in the recycle bin for some time after they have been deleted.

Learn more about Google Drive.