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Instructional Design & Support

Google Drive

Google Drive is online storage that allows you to store photos, stories, designs, drawings, recordings, videos – almost anything, in a networked storage area.  UT’s contract with Google allows students, faculty and staff to store both Family Educational Rights and Privacy Act (FERPA) and personally identifiable information (PII) data, but not protected health information (PHI).

Examples

You can do the following with Google Drive:

File Back-up

  • Store files online so they can be accessed from any Internet-connected device you use such as PC, Mac, Windows Phone, iPhone, and Android.
  • Synchronize documents so that you are always working with the latest version no matter what device you are using.
  • Edit your documents online using the G-Suite for Education Apps (Google Docs, Sheets, and Slides) available via the web on your Mac and PC.

Share Files

  • Create private, shared, and public folders.
  • Make your files available to others by turning sharing functions on or off for specific files.
  • Work within one Google document (Google Docs, Sheets, and Slides) with others at the same time.

Course Planning and File Management

  • ​Set shared permissions for who will have access to your stored content through Google Drive.
  • Develop course materials, prepare lesson plans, presentations, and resources to access at any Internet available location on any device.
  • Store audio and video large files and link from or to external sites such as Canvas with the “utk.edu” domain users or external users.
  • Access instructor-led presentations and teaching resources anywhere when you need them.
  • Store images and short lecture videos you can link to from Canvas.

Instructor Collaboration

  • Share documents and files with no need to send large email attachments by sharing permissions who has access to your files.
  • Collaborate with multiple people by editing the same document simultaneously or at different times.

Student Instructional Strategies

  • Provide further reading, research, or learning activities.
  • Project files such as presentations can be shared with others providing diverse viewpoints and feedback opportunities.
  • Case studies can provide performance-based authentic assessment.

Getting Started

Access your Google Drive

  • On the Web: Log in to drive.google.com. You can drag and drop your files into Google Drive and share them with other Google users.
  • On Your Computer: Install Google Drive File Stream on your Mac or Windows computer and Google Drive will show up as a folder on your computer. Learn more about Google Drive File Stream.
  • On Your Phone/Tablet: Install Google Drive from the Apple App Store or Google Play.

Login

  • Log in with your NetID@vols.utk.edu  email address and NetID password.

Quota

Google Drive is currently offering unlimited storage for education customers.

Microsoft Office file types when using Google Drive

Installing the Drive File Stream application for Mac or Windows allows you to open, edit, and save Microsoft Word, Excel, and PowerPoint files as you would any other file on your computer. Google File Stream will map to Windows File Explorer and Mac Finder just like other file folders. One note: opening Microsoft Office documents from Google Drive on the Web will create a copy of the file in the corresponding G-Suite product, for example, a Word document will convert to a Google Doc. From the Web, Google offers the ability to export any G-Suite file to a Microsoft Office file or PDF.

Google Team Drive

With Google Team Drive, you can create a shared drive for members of the Google Team Drive to easily store, search, and access files from any web browser, Mac, or Windows PC. Unlike files in My Drive, files in a Team Drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done.

Use Google with Canvas

The Canvas integration of Google Apps makes it easier for instructors to include collaborations, content sharing, engaging course content, and assignment distribution directly within Canvas. The integration also makes it easy for students to collaborate with instructors and fellow students on individual or group assignments. Learn more about how Google integrates with Canvas.

Security

Google encrypts your data at rest, on the server, and in transit.  By default, only you have access to your information, but Google provides tools to share the content YOU want to share with the people YOU want to share with. Learn more about sharing files using Google Drive.

Resources

 

For more information about Google Drive, contact the OIT HelpDesk online ​or call ​(865) 974-9900.​

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