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Software/Hardware Procurement, Distribution, and Licensing

Approval Instructions

Department Heads and/or Directors will review each CUP quotation and approve any expenditure exceeding the maximum reimbursement amount for the type of computer selected (see reimbursement amounts at the end of this document). The department is responsible for any expenditure exceeding the maximum reimbursement amount.

Department Heads and/or Directors will forward approved quotations to the authorized purchasing agent for their department.

Reimbursement Amounts

Maximum reimbursement amounts have been established for standard desktops and notebooks. Each faculty member approved for a computer upgrade may purchase any computer under university contract, but the department will only be reimbursed for the cost of the computer up to the maximum reimbursement amounts listed below.

Machine Reimbursement
Dell 5040 Minitower $1,149.43
Dell 5040 Small Form Factor $1,092.28
Dell OptiPlex 7440 All In One $1,162.54
Dell Latitude E5570 Standard Laptop $1,403.55
Dell Latitude E7470 Lightweight Laptop $1,477.50
PCS – Lenovo M900 Minitower $1,069.00
PCS – Lenovo M900 Small Form Factor $1,033.00
PCS – Lenovo M900Z All In One $1,138.00
PCS – Lenovo T560 Standard Laptop $1,460.00
PCS – Lenovo T460 Lightweight Laptop $1,526.00
Apple iMac 21.5-inch Apple $1,658.00
MacBook Pro 15-inch Apple $2,567.00
MacBook Air 13.3-inch $1,689.00

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