Because storage space is limited, quotas are in place to limit the size of your mailbox. Therefore, it is important that you take some important steps to keeping your mailbox under quota. If your mailbox goes over quota, you risk bouncing emails. Here are some practical suggestions to keeping you mail within its size limit.
- Delete what you don't need to save. While this is a very simple point, it is extremely helpful in keeping your mailbox size down to delete what you don't need.
- Empty your deleted items folder frequently. This folder can fill up quickly, causing your mailbox size to balloon. Delete this mail if you are confident that you will not be needing it again.
- Don't save emails with large attachments. If you receive a message with a large attachment, save the attachment to your hard disk and delete it. Attachments often take up a large amount of space and can cause you mailbox to go over quota.
- If you use the Outlook client, consider archiving your old or large mail to a .pst file.
