From: Tmail Administrator
Sent: Tuesday, February 20, 2007 11:30 AM
To: Tmail Administrator
Subject: Daylight Savings Time impact on Exchange e-mail system

Introduction

 

In August of 2005 the United States Congress passed the Energy Policy Act, which changes the dates of both the start and end of daylight saving time (DST). When this law goes into effect in 2007, DST will start three weeks earlier (2:00 A.M. on the second Sunday in March) and will end one week later (2:00 A.M. on the first Sunday in November) than what had traditionally occurred.

 

Impact

 

The changes to DST will impact calendar items in Tmail, as well as other programs that rely on daylight savings time.  If you do not follow the steps below, your calendar appointments and reminders will be incorrect once DST goes into effect. 

 

How to Minimize the Impact of the DST Change

 

  1. When organizing a meeting during the extended DST period, type the correct meeting time in the subject line or body of the message (for example, Project Planning Meeting at 8:30 A.M.). 
  2. Consider any appointments and meetings in the extended DST period (March 11 – April 1 & Oct 28 – Nov 4)  to be suspect.  When in doubt, verify the correct time with the organizer.
  3. Follow the steps below very carefully.
  4. Did we mention, consider any appointments and meetings in the extended DST period to be suspect.  When in doubt, verify the correct time with the organizer.

 

Steps Required by OIT

 

  1. At the server level, OIT will run the Time Zone Data Update Tool to update Outlook calendars. OIT will run this tool on Friday, February 23 rd at 5:00 pm EST.. 

 

Steps you Need to Take if you have a PC running Windows and Outlook

 

  1. Apply all Microsoft Windows updates to computers running Windows BEFORE Friday, February 23rd.  You can go to http://windowsupdate.microsoft.com to run windows updates.      
  2. Apply all Microsoft Office updates to computers running Windows BEFORE Friday, February 23rd.  You can go to http://officeupdate.microsoft.com to run office updates.      
  3. Print your calendar for the months of March, April, October, and November as close to Friday, February 23rd, as possible. 

 

Steps you Need to Take if you are running Entourage 2004

 

  1. Update your OS
    1. If you have Mac OS 10.3 or 10.4, run your Software Update BEFORE Friday, February 23rd. (Click the Apple menu item and select "Software Update").
    2. If you have Mac OS 10.2 or earlier, you can adjust your clock manually when DST takes effect using Date & Time preferences. Deselect the option to set date and time automatically, then set the time for your local time zone as needed.
    3. Applications that run in the Classic environment of Mac OS X will honor the Daylight Saving Time setting in Mac OS X.
  2. Update Entourage
    1. Install Office Updates before Friday, February 23rd. (With Entourage open, click the Help menu and select "Check for Updates").
  3. Print your calendar for the months of March, April, October, and November as close to Friday, February 23rd, as possible.

 

Steps you Need to Take if you have a PDA

 

Blackberry Devices – If you are using a Blackberry device and have been added to the UT Blackberry server, OIT will be sending you more information in the next few days. 

Windows Mobile Devices - If you are using a windows mobile device and are synching your Tmail calendar, you will need to update your device.  Please go to http://www.microsoft.com/windowsmobile/daylightsaving/default.mspx for the update. 

Palm Devices – You can manually set the time and date on your Palm device at the start and end of the new and old DST dates.  You may also want to consult the Palm website as they have announced they will be releasing a patch sometime in February. 

Windows CE Devices - If your Windows CE-based device automatically updates the clock for daylight saving time, you will need to follow the instructions below.

  1. In Control Panel, open Date/Time.
  2. In the Date/Time Properties dialog box, make sure that the time zone is set to the correct time zone for your area.
  3. Click to clear the Automatically adjust clock for daylight saving check box.
  4. Click OK.
  5. Manually adjust the clock at the start of daylight saving time and at the end of daylight saving time.

 

Other Mobile Devices – Please consult your manufacturer’s website for more information.

 

 

Please contact the OIT HelpDesk at (865) 974-9900 for more information.  You may also email the HelpDesk at http://contact.helpdesk.utk.edu/.